EDI / EDO integrations

EDO integrations is the integration of your accounting system (1C, ERP) with an electronic document interchange operator (Diadoc, SBIS, Kontur, Tensor, etc.), so that legally significant documents — invoices, UPD (the Russian Universal Transfer Document), acts, waybills — are sent and received automatically rather than uploaded by hand into the operator’s cabinet. We set up the connection to the operator’s API, the matching of documents and counterparties, approval and signing routes, delivery statuses and marks. The point is to remove the manual fuss with documents: you sign and send from 1C, the counterparty receives the document and signs back, all legal and without a stamp and a courier. Importantly and honestly: EDO works only if both sides are on it. You cannot send a document to a counterparty who is not connected to EDO — they first have to be invited there. If you and the counterparty are on different operators, roaming between them is needed (it is not always available and is sometimes set up separately); operators periodically change roaming support and formats on their side — that is part of the ongoing support we keep under control. We will connect your side and the exchange, but we cannot “force” the counterparty to join — that is part of the process it is more honest to flag upfront. Also honestly: legal significance and the formats (the UPD and invoice formats approved by the FNS — Russia’s Federal Tax Service — and a qualified signature) are provided by the EDO operator itself and by law — we integrate the exchange, we do not replace the operator; the operator is responsible for the legality of the formats, and the operator’s fees are paid separately. And about volume: if you exchange a couple of documents a month, the operator’s regular web cabinet by hand is often enough — a full integration pays off at volume. We will honestly tell you whether you need it yet. And honestly about your system: if you have a heavily customized or old 1C, or a non-standard ERP, the exchange may need adjustments for your configuration — we identify that at the start so there is no surprise in timeline or price. Picture this: an accountant posts a sale in 1C, the document goes to the counterparty via EDO, they sign it, and the signed UPD comes back into your database itself — without printouts, scans and manual reconciliation. The base price starts from 50,000 ₽; it depends on the accounting system, the operator and the number of document types.

• Documents are printed, signed, scanned and couriered — days are lost.
• Documents are entered into the EDO operator’s cabinet by hand — double work.
• Delivery and signing statuses have to be checked by eye in several places.
• Discrepancies between 1C and what was actually sent to the counterparty.

• Connecting the accounting system (1C/ERP) to the EDO operator’s API
• Sending and receiving invoices, UPD, acts, waybills
• Matching counterparties and documents between systems
• Signing and approval routes, delivery statuses
• Returning signed documents into your accounting system
• Support for the needed operator (Diadoc / SBIS / Kontur / Tensor)
• Error handling and notifications about exchange failures
• Documentation and (by agreement) support

• Documents move without paper — you sign in 1C, it goes to the counterparty
• Less manual entry into the operator’s cabinet — no double work
• Statuses and signed documents come back into accounting by themselves
• Fewer discrepancies between 1C and what was actually sent

• We look at your accounting system, EDO operator and document types
• We set up the exchange, matching, routes and statuses
• We test on real documents, launch and support it

• What if our counterparty is not connected to EDO?

  Then you cannot send them an electronic document — EDO works only when both sides are on it. The counterparty must first be invited and connected. If you are on different operators, roaming between them is needed — it is not always available and is sometimes set up separately. We will connect your side and the exchange, but we cannot make the counterparty join — it is more honest to flag this upfront than to promise “it will work with everyone”.

• How is this different from signing documents on the site?

  Signing (see the “Document signing” service) is broader: signing any documents, including for individual clients. EDO is legally significant document flow between companies through an operator, with the tax authority involved and approved formats (UPD, invoice). Here the EDO operator is responsible for the legality of the formats and the signature, while we integrate the exchange with your 1C or ERP. Often you need both, but these are different tasks.

• Do we definitely need an integration rather than the operator’s cabinet?

  Not always. If you exchange a couple of documents a month, the operator’s web cabinet by hand is usually enough, and an integration would be excessive — we will say so honestly. An integration pays off at volume: dozens and hundreds of documents, when manual entry into the cabinet eats up the accounting team’s time and creates errors.